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This Privacy Notice lets you know how we deal with any personal data you give to us, or any that we may collect from or about you. It applies to all our staff, contractors, customers and anyone else who may provide us with personal data.
Seafield Estate recognises the GDPR and is actively working towards compliance with that Regulation. Seafield Estate is the Data Controller for the personal data which you provide to the following businesses: -
The Rt. Hon. The Earl of Seafield
We have a Data Protection Officer (DPO) who can be contacted at the following address.
This privacy notice tells you how we will collect and use your personal data to enable us to carry out our property management services, promote and advertise our services, maintain our own accounts and records, support and manage our employees and provide information to data subjects.
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
It may sometimes be necessary to transfer personal information overseas. When this is needed information is only shared within the European Economic Area (EEA). Any transfers made will be in full compliance with all aspects of the General Data Protection legislation.
Consent is required for Seafield Estate to process your personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.
You may withdraw consent at any time by contacting our data protection officer using the details above.
To comply with our legal obligations, we need your explicit consent before we process data concerning:
Why does Seafield Estate need to collect and store personal data?
For us to carry out property management services; promote and advertise our services; maintain our own accounts and records, support and manage our employees and provide information to data subjects. we need to collect personal data.
Personal data will be collected and processed only to the extent that it is needed to fulfil business needs or legal requirements. We will not collect excessive information which is not relevant to the purpose intended.
All collection of personal information for the purposes of running our business is done so on the basis of contractual necessity.
Where personal information relates to business contacts or potential customers, collection and retention is on the basis of legitimate interest. We do take into consideration the balance between our interests and yours.
We are committed to ensuring that the information we collect, and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
What Kind of Personal Data about you do we process?
Types and classes of data processed and relevant to this can include:
To meet our obligations under UK law we also process sensitive classes of data that may include:
What is the source of the personal data we collect about you?
We collect data from the following general sources depending on your relationship to us:
For what purposes do we use your personal data?
Seafield Estate uses data to enable us to: carry out property management services, promote and advertise our services, maintain our own accounts and records, support and manage our employees and provide information to data subjects.
What are the legal grounds for collecting and processing your personal data?
We collect and use your personal data to help us meet our legal obligations.
What are the legitimate grounds in collecting and processing your personal data?
Any legitimate interests pursued by us, or third parties we use, are as follows:
When do we share your personal data with other organisations?
We sometimes need to share the personal information we process with the individual them self and with other organisations. Where this is necessary we are required to comply with all aspects of the General Data Protection Regulation. What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
Where necessary or required, we share information with:
Will Seafield Estate share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to Seafield Estate during our dealings dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Seafield Estate’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
How will Seafield Estate use the personal data it collects about me?
Seafield Estate will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary. Seafield Estate is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
For how long is your personal data retained by us?
Seafield Estate will process personal data for the duration of your contract or business with us or longer where we have a legitimate reason or legal obligation to do so.
Under what circumstances will Seafield Estate contact me?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to measures and procedures to minimize the risk of unauthorised access or disclosure.
Can I find out the personal data that you hold about me?
Seafield Estate, at your request, can confirm what information we hold about you and how it is used:
What forms of ID will I need to provide in order to access this?
Seafield Estate accepts the following forms of ID when information on your personal data is requested:
Changes to this privacy notice
We may change the privacy notice to reflect changes in the law and/or our privacy practices.
Seafield Estate will not pass on your personal data to third parties without first obtaining your consent or unless legally obliged to do so.
Your rights as a data subjectAt any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
Do you have to provide your personal data to us?
In certain circumstances you have a legal requirement to provide us with personal data. In order for us to interact with you and provide you with services or for us to utilise your services it will be necessary for you to provide us with personal data and express permission to use that data.
What to do if your personal data changes
If your personal data changes you may have a legal obligation to inform us to correct the information we hold about you to enable us to process that data to carry out our business. While we will make periodic contact to confirm the accuracy of data it is in your interest to ensure the data we hold is updated should it change.
If you wish to make a complaint about how your personal data is being processed by Seafield Estate or third parties, or how a complaint has been handled, you have the right to lodge a complaint directly Seafield Estate’s Data Protection Officer or with the supervisory authority.
All rights in and to this website are owned exclusively by the proprietors for the time being of the Seafield and Strathspey Estates. Any reproduction of extracts of these pages is permitted provided that copyright to Seafield and Strathspey Estates is reserved and the Seafield and Strathspey Estates website is acknowledged as the source. Any unauthorised act in relation to this website may result in criminal prosecution and civil claims for damages.
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